New!  Purchase the Ministry Letters Version 2.0 Ebook, and receive a special offer to join our Membership site!



  Copy. Paste, Modify, Send!
It’s that easy with Ministry Letters!

Finally, an easy to use resource for Ministers and/or Church Secretaries who want to communicate on a more consistent, personal basis with the people they minister to. 

Click to Purchase Ministry Letters – 28.95

PDF Format – Works with both PC and Mac

Are you in Christian Leadership and in need of just the right letter to use for the various key moments that come up during the week?  

The value of a well written letter is tremendous.  It can provide a church member or adherent with a greater sense of value as they realize they are appreciated and recognized.


Your letters have been a great help to our ministry. You’re right, thinking and thinking of what to say can wear you down … so your letters have been a great help.

I plan to download your new addition of the letters.  Thank you for being faithful to helping so many that are in the ministry.

– Andrae’ and Sandra Crouch

  “I was able to download your letters and have used three “missing you” letters already.  I’m a Deacon here at 1st Baptist Church so in that capacity I plan on putting your letter examples to good use. I really feel a conviction here lately to become more in touch with our church family so I believe the Spirit led me to you.  Of course all the glory to God, but I did want you to know how much I appreciate your letters.”

–  Jim E.,  First Baptist Church

Just wanted to let you know what a blessing MINISTRY LETTERS has been to us! I have been the church secretary for 26 years.finally Our previous Pastor and his wife always dictated the personal letters sent out, and did a good job. My husband became the Pastor over 4 years ago. Last year we were looking for some fresh ideas for communicating with the people. I searched the Web, looking for a template for a Visitor’s letter. That’s when I came across MINISTRY LETTERS. I was so thrilled to find it. Since then we have used it over and over again. I especially like the variety of letters for different situations. Thanks for making this great tool available. I would highly recommend it for any church. As a side note, the support is wonderful!
– Tammie H., Augusta Springs, VA

Praise the Lord and greetings from New York City! I just received your Ministry Letters CD, and before I opened the envelope, I wondered who could be sending me mail from PA. Then when your name registered, and a great big smile came across my face. Please know that also I appreciate your sensitivity toward my financial circumstances.

In the meantime, ever since downloading Version 1.5, my fingers have hit the ground-or better yet-the keyboard, running. The great quality letters that I am able to generate as a result of your samples are beginning to spoil my pastor. He doesn’t seem to run out of letter requests. It certainly makes a difference knowing that you have supplied me with spirit filled ideas to get me started—and I really love the scripture verses that are included.

 First and foremost, I give glory and honor to God for inspiring you to be a blessing to others by way of the influence of your letters. Again, I can’t thank you enough for everything.
–   Sister Anna Barrow, New York, New York

Thanks a load! Have already used it and it has been a great time saver – not to mention the fact that some of us pastors are verbal and not as strong when it comes to the prose.  Thanks for the help.  I will strongly recommend your site and product to my friends.
– Pastor Bill L.

Ministry Letters™ Version 1.0 was released in June of 2004, and the response was overwhelming!  After nearly 2,000 downloads of the demo, and excellent sales, we are happy to be able to release Ministry Letters™ Version 2.0.  This version contains all letters from 1.0 and 1.5, and increases the total letter count to over 200 with a couple new categories added at the request of previous customers. 


Click to Purchase Ministry Letters – 28.95
PDF Format – Works with both PC and Mac

The uses of Ministry Letters are many:

No matter what stage you’re in at your present place of Ministry, these Ministry Letters can be used for a wide variety of occasions, and will help you as a Minister make contact with your people on a much more consistent basis.  People will be excited to receive a letter from YOU!

  • Churches can download and modify a Birthday greeting, and do a search within their church database for birthdays for the week, and send a birthday letter out to those celebrating a birthday that week.
  • Pastors can set up a reminder in a computer program that will help them remember to send out a letter on the anniversary date of the death of a loved one in the church.  Often, the most difficult times for someone losing a loved one is the anniversary of the death, or even the wedding anniversary.
  • Churches can download and modify a Birthday greeting, and do a search within their church database for birthdays for the week, and send a birthday letter out to those celebrating a birthday that week.
  • Often, church people will do things to bless a Pastor and/or family.  “Thank You” coming from the leader is a phrase that needs to be shared.
  • Did a new family visit your church?  Use the Visitors Letter section to follow up with them to let them know how much their visit was appreciated ….and much more!


The Ministry Letters collection is one of the best resources of its kind. The letters are very well written and can be easily edited to “custom fit” your personal ministry needs. With the click of a mouse you will be presented with quality letters in every imaginable category. You will use this resource again and again!

                         – Barry Davis of The Pastors Helper


 Click to Purchase Ministry Letters – 28.95
PDF Format – Works with both PC and Mac


ABSENCE (12 Letters)
Miss You (Church)
Miss You 2 (Church)
Miss You 3 (Church)
Offended Member (1)
Offended Member (2)
We Miss You (Sickness)
Miss You (Extended Vacation)
Adult Sunday School Absence
Serving In Military
Temporary Employment
Letter to Family Returning To Church (1)
Letter to Family Returning To Church (2)


ANNIVERSARY (10 Letters)
Anniversary To Christian Couple
1st Anniversary to Christian Couple
To Couple After Wedding
50th Wedding Anniversary
25th Wedding Anniversary
To Couple Before Wedding
To Parents of Bride/Groom
First Anniversary Of Loss of Loved One
Anniversary of Divorced Person
To Couple After Engagement

BIRTHDAY (12 Letters)
Birthday Letter – (General)
75th Birthday of a Friend
To Parents on Child’s First Birthday
Happy Birthday…Light Hearted
Happy Birthday…Light Hearted 2
To Member of Church Staff
To Older Person
To 5-8 Year Old Child
To 9-12 Year Old Child
To 13-16 Year Old Adolescent
Birthday Letter (2) General
Birthday Letter (3) General

CONDOLENCE (15 Letters)
1st Anniversary of Loss of Loved One
Death of A Saved Spouse
Death of a Saved Married Son
Death of Mother – Letter to Children
Death of A Child – Letter to Parents
Elderly Saved Parent – Letter to Child
First Mother’s Day w/o Mom (or Dad)
First Anniversary w/o Spouse
Spouse Killed In War
Father Killed In War
Anniversary of Death of Child
Death of an Accident Victim
Death of a Close Friend
To Parents – Young Cancer Victim (Christian)
To Parents – Young Cancer Victim (Non-Christian)

To Returning Soldier
Birth of A Child
To Couple After Adoption
New Business
To Couple on Engagement
College Graduation
National Honor Society
High School Graduation
Job Promotion
Water Baptism Congratulations

GET WELL (5 Letters)
Person Diagnosed with Cancer
Get Well – Long Sickness
Get Well – After Kidney Transplant
Get Well – After Heart Surgery
Sick/Terminally Ill

Confirmation of Ministry Booking (from Pastor)
Confirmation of Ministry Booking (from Ministry)
Letter of Recommendation (from Pastor)
Request for Letter of Recommendation (from Ministry)
Request for Service (from Evangelist)
Request for Service (from Pastor)
Thank You for Ministering (from Pastor)
Thank You for Opportunity to Minister (from Ministry)
Request to Reschedule (from Ministry)
Request to Reschedule (from Pastor)
Thank You From Ministry For Monthly Donation
Decline Speaking Invitation
From Ministry to Ministry Table Signups
Invitation to Other Church for Special Drama
Invitation to Other Church for Special Services

HOLIDAYS (12 Letters)
Thanksgiving Letter (1)
Thanksgiving Letter (2)
Thank You For Adult Christmas Program
Christmas Letter Announcing Church Events
Thank You For Children’s Christmas Program
Easter Special Offering Letter
Christmas Special Offering Letter 1
Christmas Offering – Special Project 2
To Congregation At Christmas
To Congregation at Christmas
To Congregation at Easter
To Veterans on Veterans Day

INVITATIONS (11 Letters)

To Contractor For Church Dedication
Visit Church After Special Event
Serve As Usher
Join Small Group Ministry
Join New Believers Class
To Visitors About Special Event
To New Attendees For Luncheon
Invitation To Community Appreciation
Service (Firemen, Police, etc.)
To Minister To Speak At Crusade
Invitation to Join Water Baptism Class
Invitation to Newcomers Fellowship

MEMBERSHIP (13 Letters)
Welcome To Membership
Invitation to Membership Classes
Welcome – Commitment Theme
Welcome – Commitment Theme 2
Welcome – Family Theme
Letter of Denial for Membership
Inactive Member – Pre-Removal
Inactive Member – Removal
Reinstatement of Membership
Denial For Reinstatement
Letter of Recommendation
Letter of Non-Recommendation
Request For Letter of Transfer and Recommendation

(12 Letters)
To Discouraged Christian
Encouragement In New Ministry
Leadership Qualities Noted
Friendship Qualities Noted
Appreciation To Secretary
Appreciation To Youth Pastor
Appreciation To Associate Pastor
Appreciation To Sunday School Supt.
Appreciation To Music Minister
Appreciation to Custodian
Appreciation To Volunteer Worker
To Caregiver In Home

OTHER (11 Letters)
Counseling Session Follow Up
To New Christian
To Terminally Ill
Welcome To New Choir Member
Encouragement to Prison Inmate
Encouragement to Person Re-Dedicating Life to Christ
Letter To Student Entering College
Letter of Recommendation for Job (2)
Resignation Letter 1
Letter of Recommendation for Job
To Family Moving Away

Request for Cards/Letters for “Pastors Appreciation Book”
Invitation to Friend From Outside Area
Invitation To Congregation for
Pastors Appreciation Day

Dedication of Infant
Christmas Offering – Special Project 1
Service To Honor Community Volunteers
Easter Offering – Special Project 2
Letter to Be Opened At 18
Sunday School Promotion for Child
Sunday School Promotion for Teen
Announcement of New Youth Pastor
Announcement of New Associate Pastor
Announcement of New Music Director
Water Baptism Congratulations

STEWARDSHIP (16 Letters)
Easter Special Offering Letter
Christmas Special Offering Letter 1
Christmas Offering – Special Project 2
To Business For Donation to Food Ministry
Stewardship – Tithing Emphasis
Express Need for Testimonials
Express Need For Missions Pledges
Memorial Gift Appreciation
Encouragement For Good Stewardship
Special Offering for Benevolence Need
Offering for Youth/Children’s Ministry
Special Offering for Church Van
Special Offering for New Sound System
Special Meeting To Discuss Stewardship
Request for Donation of Computers for Christian School
Letter To Send with End of Year Giving Report

THANK YOU (20 Letters)
Monetary Gift
Monetary Gift For Steeple
Meal and Fellowship
Thank You For Ministry While Absent
Thank You For Ministry (Preaching)
To Womens Ministry For Meal
Thank You For Service In Church
Thank You For Present Ministry
For Deacons Faithful Service
Thanks For Time At Work Day
For Kind Words Spoken
Personal Pastors Monetary Gift
For Music Ministry
For A Life of Character and Integrity
For Genuine Friendship
Altar Flower Thank You
Thank You For Adult Christmas Program
Thank You For Children’s Christmas Program
Thank You From Ministry For Monthly Donation
Thank You For Bonus

VISITORS (10 Letters)
1st Time Visitor
To Visitor From Out of Area
1st Time Visitor w/illustration
2nd Time Visitors to Church & Poem
To Visitors About Special Event
To Visit Church After Special Event
Invitation To Small Group Ministry
New Family In Community
Sunday School Visit Follow Up
Thanks For Visiting Small Group Ministry


Click to Purchase Ministry Letters – 28.95
PDF Format – Works with both PC and Mac

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