No. Volume 2 contains 50 additional church policies. It is designed to complement, not replace, Volume 1.

No. Volume 2 can be used independently. However, owning both gives your church a much broader policy library.

Yes. The 22 bonus forms, checklists and worksheets are designed to be customized and used alongside the applicable policies.

No. They are church policy templates and starting points. Churches should obtain appropriate professional review where employment, tax, insurance, legal, safety, or regulatory requirements are involved.

Immediately after purchase through your download/delivery system.  Also, you may log in to your account to access the downloadable product.

Policy

• Only employees or leaders specifically authorized by the church may use a church credit card, debit card, purchasing account, or online vendor account.

• Church cards may be used only for approved church expenses and never for personal purchases, even if the person intends to repay the church.

• Receipts and a brief ministry/business purpose should be submitted within [number] days of the purchase.

• Purchases above $[amount] require advance approval from [role].

• Cardholders may not split a large purchase into smaller transactions to avoid an approval limit.

• Recurring subscriptions should be reviewed at least annually and canceled when no longer needed.

• The person approving a cardholder’s statement should not be the same person who made all of the purchases when practical.

• Lost cards, suspected fraud, or unauthorized charges must be reported immediately.

How We Put This Into Practice

[Church Name] will assign the senior pastor, administrator, supervisor, or ministry leader to oversee this policy. Questions should be brought to that person before an employee or volunteer makes an exception on his or her own.

When this policy requires an approval, report, form, screening, receipt, or other record, the church should keep that information in the normal place used for that ministry or administrative function.

Church-Specific Decisions to Fill In

• Replace the bracketed times, dollar amounts, approval levels, or review periods with the actual choices approved by your church.

• Remove any statement that does not fit your church and add any local procedure staff or volunteers need in order to follow the policy consistently.

Policy

• Official mass email and text messages should be sent through church-approved systems or accounts.

• People should be given a reasonable way to unsubscribe or change communication preferences except for messages the church must send for safety or administration.

• Ministry leaders should avoid excessive messages and use group communication for legitimate church purposes.

• Sensitive pastoral, financial, disciplinary, or personnel matters should not be discussed in a mass email or group text.

• Messages to minors should follow the church’s child-safety and parent-communication practices.

• Emergency or cancellation messages should be brief, accurate, and sent only after the decision has been confirmed by the appropriate leader.

• Mailing and texting lists are church resources and may not be copied for personal, political, or outside business use without approval.

How We Put This Into Practice

[Church Name] will assign the senior pastor, administrator, supervisor, or ministry leader to oversee this policy. Questions should be brought to that person before an employee or volunteer makes an exception on his or her own.

When this policy requires an approval, report, form, screening, receipt, or other record, the church should keep that information in the normal place used for that ministry or administrative function.

Church-Specific Decisions to Fill In

• Replace [Church Name] and any bracketed roles or choices with the names and procedures your church actually uses.

• Remove any statement that does not fit your church and add any local procedure staff or volunteers need in order to follow the policy consistently.