Each Church Letter Writing Tip builds off an acrostic based on the words “Church Letters”. At the bottom of each tip is a free sample church letter which may be used within your own church communications. This letter may not be posted on any competitive website.
Church Letter Writing Tip 7
Our seventh lesson in “13 Tips For Church Letter Writing Success” will build off the letter “L” in our Church Letters acrostic. (This begins the second word of “letters”)
So far, we have looked at the following: C – Be Clear H – Be Hopeful U – Be Understanding R – Be Responsive C – Be Consistent H – Be Helpful
Today, we will take a look at:
L – Be “Letter-Ready”
Have a good supply of letters available to send at a moments notice. Most letters can be used again with some modification, and while we would like to think we can sit down at every situation and write a “brand new” letter because we believe it will be more personal, the fact is, most church leaders don’t do this.
There is the “ideal” (crafting a new letter from scratch every time), then there is “reality” (modifying letters we have already used, or available through services like https://churchletters.org).
For example, one Sunday we were having a service of recognition for graduates and realized in our rush to prepare other things had forgotten to prepare letters of congratulations. Not to panic. We went to Ministry Letters and modified one of the letters there, and printed out 6 letters, personalized and ready for delivery during the service all within the time span of about 10 minutes. This was being “Letter-Ready”.
The idea for this point though, is to realize that there will be times in ministry that are not anticipated, and while people would “understand” if you don’t have the “time”, the benefits of having a letter or card ready to send will truly enhance your ministry communication efforts.